Received delivery notes no longer need to be retyped by hand. A document received by scan or email is converted into text, its data is validated and it is automatically imported into the client’s information system.
Receipt by scan or email
Processing runs the same way whether the delivery note arrived on paper or as an email attachment.
OCR conversion to text
An OCR tool converts the document content into text, so nobody has to retype the details by hand.
Validation against a product database
Recognised data is checked before export, against the product database where needed.
The need was to digitise and automate received delivery-note processing without manually retyping data.
The solution had to convert documents received, for example, by scan or email into a form usable in the client’s information system.
A delivery note is first digitised and an OCR tool converts it into text.
After a validation process, which can use a product database, the data is exported and automatically imported into the client’s information system.
Entering delivery notes into the system is therefore simpler and needs no manual retyping.
The details from every received delivery note, whether it arrived as a scan or by email, had to be retyped by hand into the client’s information system. Data entry therefore depended on manually copying details from the document.
After receipt, a delivery note automatically goes through digitisation and OCR conversion into text. The validation process checks the data, against the product database where needed, and the verified data is exported and automatically imported into the information system. Nobody retypes the document details by hand any more.
Delivery notes received by scan or email are converted to text with OCR, then their data is validated. Exporting the checked data prepares it for automatic import into the target system.
After receipt, a delivery note is first digitised, that is, converted into electronic form. An OCR tool then extracts its content as text. The data goes through a validation process, and only the verified data is exported and automatically imported into the client’s information system. The procedure is the same for scanned documents and for delivery notes received by email.
OCR converts the digitised delivery note into text that the system can work with further. This step is what replaces manually retyping the details from the document. The OCR output does not go straight into the information system, however: it is validated first, and only then is the data exported for automatic import.
The validation process can compare the recognised data with the client’s product database. This verifies before export that the details from the delivery note correspond to products the client keeps records of. The information system therefore receives data that has passed a check, not merely a transcript of what OCR recognised on the document.
After validation, the delivery-note data is exported and then automatically imported into the client’s information system. Nobody has to enter it by hand or copy it between systems. From receipt by scan or email to being recorded in the system, the delivery note therefore travels without any manual retyping of its details.